Build a self-hosted team workspace with open-source software

Blueprint

Plane holds the work, AFFiNE holds the docs, Rocket.Chat is where people talk, and a Jitsi link starts a call.

1. You →Projects, tasks and sprints Plane
2. Plane →Task updates posted to a channel Rocket.Chat
3. Rocket.Chat →A call link when talking is quicker Jitsi Meet
4. AFFiNE →Specs and notes linked from tasks Plane

The repos

1. 01 · Projects and tasks Plane

   Self-hostable project management with work items (issues), cycles (sprints), modules, saved views, pages and analytics; also sold as Plane Cloud.

   Setup

   Medium; install script with Docker Compose, or Kubernetes source

   Hardware

   2 CPU cores, 4 GB RAM (8 GB recommended for production) source

   Paid extras

   None required; paid licence keys and Plane Cloud are optional

   ★ 61k AGPL-3.0 Confirmed: 8/8 facts Official docsGitHubReplaces Jira, Linear
2. 02 · Docs and wiki AFFiNE

   Local-first workspace merging docs, whiteboard canvas and multi-view databases, with real-time sync and a self-hostable server.

   Setup

   Easy desktop installers; server via Docker Compose source

   Hardware

   Not documented in the repo

   Paid extras

   None required; AFFiNE Cloud Pro/Team and Self-Hosted Team are optional

   ★ 74k MIT for most code Partial: 7/8 facts Official docsGitHubReplaces Notion, Confluence
3. 03 · Team chat Rocket.Chat

   Open core, self-hosted team chat with channels, threads, DMs, apps and federation; free Starter (50 users) and MIT Community editions.

   Setup

   Medium; Docker or Kubernetes plus a separately maintained MongoDB source

   Hardware

   Up to 500 concurrent users - Rocket.Chat 2 vCPU, 4 GiB RAM, 20 GiB disk; plus MongoDB 8.0+ (2 vCPU, 4 GiB per replica) source

   Paid extras

   None required within the free caps; Commercial, Government and Defense plans remove limits and add support

   ★ 46k MIT Confirmed: 8/8 facts Official docsGitHubReplaces Slack
4. 04 · Video calls Jitsi Meet

   Apache-2.0 browser video conferencing with screen sharing, in-call chat and polls; self-host it for calls alongside a team chat.

   Setup

   Medium; apt packages on Debian/Ubuntu or Docker Compose, plus a domain and open UDP ports source

   Hardware

   8 GB RAM suggested (4 GB for small meetings, 2 GB for tests); 4 dedicated cores for a basic server; 20 GB disk; 1 Gbit/s network for small use source

   Paid extras

   None required

   ★ 30k Apache-2.0 Confirmed: 8/8 facts Official docsGitHubReplaces Zoom Workplace Pro

Step by step

Install commands change, so each step links to the repo's own docs for the exact commands.

1. 1

   Pick one server and a domain

   Plan for one server with enough memory for all four apps (Plane alone asks for 4 GB, 8 GB in production) and a subdomain for each, such as tasks., docs., chat. and meet.

2. 2

   Set up Plane for the work

   Install Plane, create a workspace and one project per team, and import open issues from your old tool.

   Uses Plane · its docs

3. 3

   Move docs into AFFiNE

   Run the AFFiNE server and import your existing pages. Start with the handful of docs people open every week.

   Uses AFFiNE · its docs

4. 4

   Open the chat

   Install Rocket.Chat with its MongoDB database, create channels that match your projects, and invite the team.

   Uses Rocket.Chat · its docs

5. 5

   Add calls

   Install Jitsi Meet on its own server if you can; video needs open UDP ports and good bandwidth. Share one permanent meeting link per team.

   Uses Jitsi Meet · its docs